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Pre-Admission Support System (PSS)

Before applying to Hokkaido University as a research or graduate student, you will be required by many of its graduate schools that you obtain the provisional approval of the faculty member who would supervise you after admission. Our Pre-admission Support System (PSS) allows you to contact your desired potential supervisor with minimal steps for a provisional approval or disapproval decision. PSS will assist you in your application to Hokkaido University.


*Currently, the following graduate schools are the only ones that support obtaining a provisional approval through PSS: 
Humanities and Human Sciences, Education, Economics and Business, Information Science and Technology, Agriculture, Veterinary Medicine, Biomedical Science and Engineering, Medicine, and Infectious Diseases

Contacting your potential supervisor by using PSS to obtain a provisional approval

Process for using the Pre-admission Support System

1. Check the application guidelines in the "Information for Applicants" of each graduate school.

Please be sure to check the application guidelines posted on the website of each graduate school, which state the period during which you can apply for PSS.


*Currently, the following graduate schools are the only ones that support obtaining a provisional approval through PSS:
Humanities and Human Sciences, Education, Economics and Business, Information Science and Technology, Agriculture, Veterinary Medicine, Biomedical Science and Engineering, Medicine, and Infectious Diseases

2. Find a faculty member who you would like to be your supervisor.

On this website, there is a link to the "List of Faculty Members" on each graduate school page, so it is convenient to search for faculty members from there.

3. Prepare the documents required for PSS application.

Please note that the PSS application documents are different from those for entrance examinations.

4. Create an account on PSS and submit your PSS application.

PSS applications are only accepted during the period set by the graduate school to which you wish to apply. Please check the application guidelines for the PSS application period required for obtaining a provisional approval.

5. You will be notified of your results from the Hokkaido University Pre-admissions Support Desk (PSD) in 2-3 weeks.

You will receive an email from PSD once your teacher has completed their review.
Once you have been approved, you will need to submit your application within the specified period.

Preparation of PSS application documents

Before you begin your PSS application, please prepare the following documents required for the application:

①Research plan
Each graduate school has a different format.
Please download the specific format, if any, from the link below.

Humanities and Human Sciences TBD
Education TBD
Economics and Business For research students

For Master’s and Doctoral Program

Information Science and Technology download
Agriculture Any format
Veterinary Medicine TBD
Biomedical Science and Engineering TBD
Medicine TBD
Infectious Diseases TBD

② Letter of recommendation
It's not required, but we strongly recommend that you obtain it if possible.

③ Certificates related to your university
The documents required vary depending on the location of the university (university in mainland China or university outside mainland China) and enrollment status (currently enrolled or graduated), so please see below.

A. University in mainland China

Those who have already graduated from university

Documents in English 1) to 3)  issued by CSSD (Centre for Student Services and Development, Ministry of Education, PR China).

1)Online Verification Report of Higher Education Degree Certificate

2)Verification Report of China Higher Education Student's Academic Transcript
*If the document cannot be issued in time, you may also submit a PDF version of the university-issued document.

3) Online Verification Report of Higher Education Qualification Certificate

Enrolled in university

Documents in English 1) and 2)  issued by CSSD (Centre for Student Services and Development, Ministry of Education, PR China).

1) Online Verification Report of Student Record

2)Verification Report of China Higher Education Student's Academic Transcript
*If the document cannot be issued in time, you may also submit a PDF version of the university-issued document.

B. University outside mainland China

Those who have already graduated from university

1) Certificate of Graduation or Diploma in English

2) Academic Transcript in English

* In principle, digitally certified certificates should be uploaded. Photocopied certificates may be uploaded only when only certificates that have not been digitally authenticated can be issued.
*If the certificate is a translated version, the original certificate (in a language other than English) should also be attached.

Enrolled in university

1) Certificate of Expected Graduation / Enrollment in English

2) Academic Transcript in English

* In principle, digitally certified certificates should be uploaded. Photocopied certificates may be uploaded only when only certificates that have not been digitally authenticated can be issued.
*If the certificate is a translated version, the original certificate (in a language other than English) should also be attached.

④Documents proving English and Japanese language proficiency (optional)

⑤Certificate showing that you are planning to receive a scholarship (only if you are planning to receive a scholarship)

⑥Photo: A face photo from the shoulders up facing forward (jpg, gif, png)

Applying to PSS

Account registration

Please access the following website during the application period designated by your graduate school and begin the PSS application process.

Click "Register an Account" at the bottom of the top screen and register the email address you will use in the future.
After registering your email address, you will receive an email from PSD to the registered address. Click on the link to complete your registration.

Compiling a PSS application

Please enter the required information in the lower section of "Application Form (ID:〇)" on the right side of the screen.
The ID will be assigned automatically.
Items with an "*" in the upper right corner of the item name are required fields. If you do not fill in all the fields, you will not be able to complete your PSS application.

When entering information, please check the following points and proceed with the work.

■ Basic information
Current Status
・Please describe your current status and situation.
(Example) "Currently studying at XX University", "Currently living in Japan and attending XX Japanese language school",
"After graduating from university, I will not be working for any particular company until I find a place to study abroad," or "I will be working for XX Co., Ltd. in XX country."

■ Application details
Desired enrollment period
・Please enter the time when you wish to enroll at Hokkaido University.
・If you plan to continue on to a Master's degree program after being a research student, please enter the date of enrollment as a research student.

《Graduate school/institution of choice》
・Please select the graduate school you wish to enter. You cannot select a graduate school  that is not recruiting at the time of PSS application.

《Desired enrollment course》
・Please select the course you wish to enroll in. You cannot apply for courses that are not currently recruiting.

《Desired potential supervisor》
・Please select the faculty member you would like to be supervised by.
Some faculty members may not be accepting students.
If after selecting a faculty member, a notice appears stating that the faculty member is not accepting students, please select a different faculty member.
・Indicating your second choice of faculty member is optional.

"Research Plan"
・Please upload the research plan specified by your graduate school that you have prepared in advance.
・Please convert to PDF before uploading.

Letter of Recommendation
・Please upload the document in PDF format with the recommender's signature.

■Educational Background
・Please fill in all educational history after high school graduation.
If you are enrolled in any graduate programs in addition to any undergraduate programs, after entering the required information about your undergraduate programs, click "Add educational history" on the bottom right and enter your educational history about your graduate programs, etc.
"school name"
・Select the type and country of location to display a list of university names.
a. Enter the name of the university in English in the search box and search.
b. If your university is not listed, select "Other" and enter the name of your university in the box on the right.

《Certificates》
・Please upload the above mentioned documents in PDF format. Your application will not be complete unless you upload all the required documents.

■ Supplemental Materials
・Please upload documents showing English proficiency (TOEFL, IELTS, etc.), documents showing Japanese proficiency, and any other documents required by by the graduate school you are applying to.

■Financial Plan
・Please select your scholarship status.
・If you have been awarded a scholarship or are currently applying for a scholarship, please upload documents showing the status of your application.
 
■ Employment History
If you have work experience, be sure to fill it in.
 
■ Correspondence with PSD
- Please select the language you would like to use for any future contact with PSD.
If there are any other points to note regarding your application, please write them here.

Save and submit your PSS application

Once you have finished filling out all the information, click the "Save" button at the top right or bottom of the screen.

If all required information has been filled in,
The "Send" button will appear at the top of the screen.
A confirmation screen will be displayed, so please check that the information entered is correct.
If there are no errors, click the "Submit" button to complete your application.

If the required information has not been filled out,
an error will be displayed in a red circle at the top of the screen.
Please check the items circled in red and re-enter the necessary information.

Completion of PSS application

Once you click the submit button, your PSS application is complete.
You will receive a response from PSD regarding the details of your PSS application within a week, so please wait.

Q. Can I save my PSS application in progress?

A. Even if you are in the process of applying, if you click the save button, it will be saved in its current state. When you log in again, you can resume from that state.

Q. After completing the PSS application, can I change the information provided or add additional documents?

A. Once a PSS application is completed, the application details cannot be changed. If there are any errors in the details or documents, please contact PSD using the message function on the left side of the PSS application screen.

What happens after applying for PSS?

PSS Application Acceptance

The PSD will check the PSS application details, and if there are any deficiencies, use the message function to send a question.
After applying for PSS, please check the registered email address regularly and respond promptly.
Once PSD has completed checking the application details, we will contact you to inform you that your PSS application has been accepted.

Review by faculty members

After receiving your PSS application, our faculty members will begin to consider whether or not you should be provisionally approved. Once the faculty members have completed their review, PSD will notify you of the results.

About online interviews
In principle, when applying for provisional approval using PSS, online interviews with faculty will not be conducted.
However, please note that an interview may be conducted depending on the content of your PSS application.

PSS Application Results

In principle, we will inform you of the result of your application for provisional approval via PSS within two weeks after the application is received. However, please note that it may take longer than two weeks if the faculty member you applied to is absent for an extended period of time.

○ If approved provisionally
If you are notified that you have been accepted, please check the application guidelines of the graduate school you are applying to and then proceed with the application process. Please note that the PSS application and the entrance examination application procedures are completely separate, so you will need to include the documents you submitted for the PSS application in your entrance examination application documents.
<<Code with provisional approval (PSS code)>>
When PSD notifies you of your acceptance, it will also notify you of the "Code with provisional approval  (PSS Code)." This code will be required for the entrance examination, so please be sure to keep it.

○ If not approved provisionally
If your application is not approved, you can, in principle, apply for PSS again to obtain provisional approval from a different faculty member. Please note that you cannot apply for PSS again to the same faculty member.
However, please note that if the PSS application period for obtaining provisional approval set by the graduate school has ended or if you have been notified separately by the graduate school that reapplication is not permitted, you will not be able to submit a PSS application again.